WRAP IT UP! PACKAGE

(Most commonly known as “Day Of Coordinator”)

Designed for the bride that suddenly realizes, “Yikes! I need some help here!” , Tahoe Inspired comes in 30 – 60 days prior to event date to tie together all the loose ends of your wedding planning.

Tahoe Inspired recognizes that there is no such thing as a  “Day-of Coordinator” Let’s be honest, no one can just show up on the day of the wedding and point people around without a full working knowledge of each vendor’s contribution, timeline, how it affects other vendors as well as the integrity of the event.  Your wedding day will be one of the most significant days of your life.  And a wedding, unlike corporate events or casual dinner parties, is a full –scale production where every moving part affects the other and can have a domino affect.  Therefore, anyone who says that they can just show up and coordinate “day of” without being involved in the weeks prior to the wedding is not a seasoned, professional coordinator and your wedding will suffer.  We are so committed to our clientele having a skilled professional for their most special day, we encourage you to check out our Tahoe Connected Wedding Planners section for referrals to other professional wedding experts who will confirm the same minimum standards.

The Wrap It Up! Package, is the perfect solution for the client who just needs someone to touch up the final details.  PLUS, these services listed below:

  • Timeline Planning Meeting: to review all last minute details and logistics of event – walk thru at event venue to discuss floor plan, flow, etc. if needed with caterer, venue contact, décor team and complete the comprehensive Tahoe Inspired event implementation detail checklist.
  • Logistics Coordination: to create a complete production and event timeline for event, create vendor contact sheets and distribute to all vendors.
  • Wedding Party Timeline: to create a specific timeline for the wedding party as well as distribute and review it with all at the ceremony rehearsal or to a provided email list the week of the wedding.
  • Advisement and Confirmations: Advise on gratuities and reconfirm all event details the week of the event including set up and strike times, vendor meals, rider inclusions and details that will make the event run smoothly with no surprises.
  • Ceremony Rehearsal: Direct or assist with rehearsal the day prior to the wedding, make announcements, distribute wedding party timelines, etc in conjunction with or in lieu of officiant.
  • Production: Approximately 10 – 12 hours on day of event to supervise deliveries, set up, implementation & strike.
  • Manage all moving pieces of the event: Direction of vendors, attend guest needs and inquiries, trouble-shoot challenging situations, etc.
  • Late Night Wrap: Return Bridal Checklist Items to Bridal Suite prior to end of service – or pack in car of pre-designated friend or family member.

Investment Starting at $2950.00


JUST ABOUT INSPIRED PACKAGE

Feeling overwhelmed with the effort of incorporating the planning and design of a large event into your busy life? Work with Tahoe Inspired to find a customized package somewhere between “Completely Inspired” and “Wrap it Up” that works for your individual needs!

– Includes everything in Wrap It Up! PLUS:

Modifiable Inclusions:

  • Venue Selection & negotiation.
  • 1 Initial planning meeting up to 3 hours to develop an event style, determine goals and priorities and to put a plan in place for moving forward with budget, planning and design objectives.
  • Create a comprehensive Budget Projection and Planning Timeline for clients enabling them to stay on track and on budget.
  • Facilitate choice of appropriate vendors including, but not limited to décor, catering, rentals, linens, entertainment, photography, video, lighting, hotel room blocks for out of town guests, invitations and stationery, favors, staffing needs, transportation, event insurance, and more based on style, availability, and price.
  • Streamline and make vendor introductions via email so client can make appointments with vendors based on their availability – a specified number of meetings to attend vendor meetings of client’s choice.
  • Review vendor contracts and make recommendations.
  • Develop and present design and flow concepts inspired by the client that are appropriate to the time of day and chosen setting.
  • Work with designated catering contact, floral designer, prop and rental companies, lighting technicians, etc to carry concept through overall presence of each individual element of the event.
  • Present unique ideas to compliment chosen design concept for invitations, favors, and all the other details going into the reception.
  • Advisement on etiquette and troubleshooting any challenges that come up while planning.
  • A specified number of planning meetings at the booked event venue to keep on track of details and design as needed.
  • Unlimited email correspondence throughout the planning process.

Investment Starting at $4750.00


COMPLETELY INSPIRED PACKAGE

Work with Tahoe Inspired on all the details and design of your dream wedding from conception to production.

Includes everything in Wrap It Up! and Just About Inspired Packages PLUS:

Modifiable Inclusions:

  • Venue selection & negotiation.
  • Initial planning meeting to develop an event style, determine goals and priorities and to put a plan in place for moving forward with budget, planning and design objectives.
  • Create a comprehensive budget projections and planning timeline for clients enabling them to stay on track and on budget.
  • Facilitate choice of appropriate vendors including, but not limited to décor, catering, rentals, linens, entertainment, photography, video, lighting and Audio Visual, hotel room blocks for out of town guests, invitations and stationery, favors, staffing needs, ceremony officiant, transportation, event insurance, and more based on style, availability, and price.
  • Streamline vendor introductions and set up appointments for clients based on their availability – attend all vendor meetings – with clients as needed.
  • Review vendor contracts and make recommendations.
  • Develop and present design and flow concepts inspired by the client that are appropriate to the time of day and chosen setting.
  • Work with designated catering contact, floral designer, prop and rental companies, lighting technicians, etc. to carry concept through overall presence of each individual element of the event.
  • Present unique ideas to compliment chosen design concept for invitations, favors, and all the other details going into the reception.
  • Advisement on etiquette and troubleshooting any challenges that come up while planning.
  • Plan/coordinate rehearsal dinner.
  • Plan/coordinate departure brunch.
  • Unlimited email correspondence throughout the planning process.
  • Unlimited phone correspondence throughout the planning process.

Investment Starting at $7500.00 


VENUE SELECTION PACKAGE

Sara&Jeff-234Some clients just want advice, direction, and information on all the amazing specialty sites and all-inclusive hotels and resorts that are offered here in our area. This service is most common with the clients that have booked a local wedding planner from their current area, and you have no idea where to start.

Tahoe Inspired specializes in Lake Tahoe, Reno, and the Carson Valley area venues – We will assist both you and your planner in finding your dream location and are also available to assist with contract negotiations and event supply partner needs.

Investment starting at $1000.00 and largely depends on venue locations and mileage.

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